Processing payments in Dynamics GP isn't as easy as it could be

For accounts payable professionals using Dynamics GP, you know that paying vendors can be an extremely time-consuming and fragmented process:

• Getting the approvals needed to send out payments can be paper-ridden and frustrating.
• Check printing is costly and takes a lot of manual effort.
• Converting to electronic payments is great, but you still need a robust approval system to reduce the risk of fraud.
• AP staff have to open, edit and close numerous GP windows to get the job done.
• For AP departments that handle multiple companies and checkbooks, the entire process must be repeated.

You want a trustworthy system that can overcome all of these problems.

Mekorma has been easing this process for over 25 years and more than 5,000 companies use our solution.

Our unique solution

The Mekorma Payment Hub is a comprehensive platform for managing the entire payment process. The heart of our Payment Hub is the Action Board. Each of the many processes needed for the payment process: building payment batches, approving, printing, posting and generating bank files can all be done from one place. All your GP companies and checkbooks are accessible, eliminating the need to manually log in and out of each company. Mekorma’s customizable workflow is integrated, so that designated users must perform approvals before payments can be sent.

Processing payment using the Action Board works like this:

Build payment batches automatically: Batches are created by the system, across companies, according to payment rules you define. These payment rules are stored so you can apply them repeatedly.
Workflow payment approvals. Designated users can be notified automatically whenever their approval is needed on payment batches.
Print/ process and post payments in one or more companies with one-click. Payments will print with automated signatures you have configured.
Generate EFTs automatically.
Generate SafePay files automatically.

The best part is, you are able to customize the automated procedures to your liking – if you want to build batches using the standard GP functionality, you still can. Once built, those batches are available in the Action Board, where you can then select the batches you want to process NOW, and make it happen with one click.

All of this rests on the underlying components of our architecture:

• A task-based approval system
• The Mekorma MICR check printing configurator
• Automated, rule-based signature components
• EFT and check remittance archive

Testimonials

TaylorBest-The-Jackson-Companies-(1).jpg

Taylor Best
Accounts Payable Clerk - Campgrounds aka The Jackson Companies

"We wanted a way to make processing payments for all our GP companies faster and easier. When we found out about the Action Board, we thought “wow this sounds awesome” and just got it! Now we really can’t live without it. It just makes everything run smoothly. We only have to do the payment process once, instead of repeating all the steps for each company. If we need to walk away while the Action Board is processing, we don’t have to worry about it – it really gives peace of mind that we’re not going to miss a step."

Amber Snater
Senior Accounting Clerk - Michigan Farm Bureau

"We print an abundance of checks in the spring. The Action Board has been a life-saver - I can just hit Process, walk away and do some filing while the Action Board takes care of everything. On a check run day, the full process used to take 6 – 8 hours. Now it takes 2-2.5 hours, and the most time-consuming part is the physical mailing of the checks."

Taylor Best
Accounts Payable Clerk - Campgrounds aka The Jackson Companies

Amber Snater
Senior Accounting Clerk - Michigan Farm Bureau

Core MICR Functionality:

Print Checks the Way You Want

Use blank check stock for unparalleled flexibility. Build payments from multiple checkbooks, with checks formatted exactly as you need them on the paper size you choose. Plus, fewer mistakes means you save time and paper.

Customize Signature Security

Add control over which checks are signed and by whom, based on the dollar amount you specify. Signature logic safely keeps your signature files encrypted, which eliminates the need for risky signature stamps.

Control Passwords & Approvals

With multi-level password protection, you can control cash flow, and reduce check fraud while saving time. You can also review and approve checks from wherever you use Dynamics GP. Secure Approval Workflow locks down payment batches and provides you with freedom, flexibility, and control, including an Audit Log for each check.

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